Simplify Certification Audits with Software
In today's business world, certification is a recognized standard that helps organizations standardize processes, gain the trust of customers and partners, and achieve business goals.
Whether you focus on implementing compliance management systems, information security, or other business areas, sooner or later you will encounter ISO certifications. Using ISO certifications as an example, this Use Case shows you how our audit software ex:plore can successfully simplify your certification audits through transparent and clear preparation.
ex:plore supports you with predefined standards, laws or guidelines. These can be individually supplemented as required. Arrange a live demo with us now and get to know ex:plore.
How ex:plore helps you with certification audits
Digital
Prepare for your certification audit digitally and simplify collaboration with auditors and internal project teams.
Flexible
Flexibly add your own questions and internal specifications to predefined rules, laws or ISO standards.
Multilingual
The multilingualism of the software solution simplifies international collaboration with auditors and responsible employees.
5 reasons for a certification audit with ex:plore
01
ISO standards: Easily prepare and perform audits
ex:plore can be equipped with questionnaires of all current ISO standards, which can be assigned to different responsible persons and checked in the course of an audit in whole or in selected parts.
02
Flexibility to take internal policies into account
In addition to the integrated rule sets, you can flexibly add your own internal guidelines to ex:plore and integrate them into your audit processes via user-friendly online questionnaires. This makes it easy to map individual requirements and structures.
03
Helpful tools for documentation
Fast processes, transparent work and easy collaboration in project teams are basic requirements for a successful certification audit. With suitable tools for communication between auditor and audited unit, ex:plore offers an integrated document management for documentation, validation and archiving of audit and test results.
04
Automated workflows make collaboration easier
Assign responsibilities, control developments and make internal processes and structures transparent: With ex:plore's workflow system, tasks can be automatically assigned to the responsible person in case of non-conformities and can be reviewed later on.
05
Ability to map extensive enterprise structures
ex:plore offers you a comprehensive master data management. A large number of locations, branches, departments or subsidiaries can be flexibly mapped. The cloud software makes certification audits much easier for both companies and auditors.
Data protection & security are our cornerstones.
We are regularly certified. You can read all about certificates & compliance on excon.com.
We have over 30 years experience & a global network.
Our products are designed to conserve resources.
EXCON is a reliable partner
What are the next steps after sending the form?
-
After submitting the contact form, we usually get back to you the same day on business days.
-
Next, we will schedule an online appointment together. We will clarify any open questions so that we can customize your demo.
-
The demo will take place digitally with our experts on the agreed date.
Certification audits: How does an ISO audit work in a company?
If you are planning to certify your company to ISO standards for the first time, the following processes are usually involved:
​
-
Internal preparation phase: You study the standards and work towards meeting them.
-
Pre-audit phase: Review by an external certification body, during which the documentation is checked for compliance.
-
Main audit phase: Actual official audit of your organization. A detailed check is made to determine whether your company meets the requirements of the standard in practice.
-
Certification and surveillance audits: Upon successful completion of the certification audit and subsequent review of the report by the certification body, you will receive your ISO certification. Periodic surveillance audits are then conducted to ensure continued compliance.
​
With ex:plore you get a software solution specialized on audits with helpful tools to automatically plan, perform and follow up your certification audits. The collected database can also be used for other audits within your company.
Industry-specific certification audits & policies
In the following we show how ex:plore can support specific certification audits in different industries. We focus on the automotive, financial and insurance industries. Strict regulatory requirements and applicable complex compliance guidelines are always taken into account in the audits. ex:plore helps to minimize risks and ensure the quality and integrity of the respective products and services when used within the audit processes.
Certification audits in the automotive sector
In the automotive industry, manufacturers and suppliers are required to perform regular certification audits to ensure compliance with quality standards such as ISO 9001 or specific industry standards and guidelines such as IATF 16949 or VDA 6.3. ex:plore enables companies in the automotive industry to manage the entire audit process, including planning audits, performing audits, documenting results and tracking corrective actions. The software can also be used to monitor compliance with security standards such as ISO 27001 in connection with the development of connected vehicles.
Financial sector certification audits
In the financial sector, banks, financial institutions, and other companies must conduct regular audits to ensure compliance with regulations such as the General Data Protection Regulation (GDPR), Basel III, or the Payment Card Industry Data Security Standard (PCI DSS). In the case of bank audits, they must also meet the requirements of the German Federal Financial Supervisory Authority (BaFin) for compliance with legal regulations, regulatory standards and supervisory requirements.
ex:plore offers these organizations the ability to efficiently plan, perform and document bank and compliance audits with a special focus on the security and integrity of financial data. In addition, the software supports the identification of risks and vulnerabilities in the area of financial reporting and data protection.
Healthcare & Pharmaceutical Certification Audits
Certification audits in the healthcare sector are often based on internationally recognized standards such as ISO 9001 (quality management) and specific industry standards such as DIN EN 15224 for medical care. These standards define requirements for quality management systems that are tailored to the specific needs and challenges of the healthcare sector. Compliance with regulations such as Good Manufacturing Practice (GMP) and Good Clinical Practice (GCP) as well as safety are of paramount importance. ex:plore can help to monitor the quality of production facilities, clinical trials and supply chains. It enables batch tracking and product traceability, as well as documentation of quality deviations and corrective actions.
Data usage for many areas
The cloud software can support you in many other areas, such as franchise management, CSRD reporting, data protection audits or contract reviews, and simplify your processes enormously. Extensive master data, internal scoring systems or global company networks are flexibly mapped within the software. A selection of possible use cases for ex:plore can be found in the following section.
